career saudi Fit Out Construction Manager - BEC Arabia
jobs description: jobs in Saudi Fit Out Construction Manager - BEC Arabia
PURPOSE:
· The Operations Administrator in the Fit-Out Construction Department provides essential administrative and coordination support to ensure smooth and efficient execution of fit-out projects. The role is responsible for managing documentation, supporting project tracking, coordinating with internal teams and external stakeholders, and ensuring compliance with company procedures and project timelines.
RESPONSIBILITIES:
· Provide day-to-day administrative and coordination support to the Fit-Out Construction Manager and project teams.
· Maintain, organize, and update all project documentation (drawings, contracts, permits, reports, correspondence).
· Ensure proper document control, including version tracking, approvals, and timely distribution.
· Monitor project timelines, milestones, and deliverables; flag delays, risks, and pending actions.
· Coordinate meetings, site visits, and progress reviews; prepare agendas and capture clear minutes.
· Follow up with internal and external stakeholders to ensure timely submissions and approvals.
· Act as liaison between operations, procurement, finance, HR, and site teams.
· Support procurement processes (PRs, LPOs, vendor documents, delivery tracking).
· Track materials, equipment, and site logistics to support uninterrupted project execution.
· Assist in reviewing and processing invoices in coordination with finance.
· Prepare and maintain project trackers, logs, and status reports (weekly/monthly).
· Update dashboards and maintain accurate project data for reporting and decision-making.
· Ensure compliance with company procedures, policies, and documentation standards.
· Maintain HSE-related documentation (permits, risk assessments, compliance records).
· Support audits by ensuring documentation is complete, accurate, and accessible.
· Track site-related documentation such as inspections, approvals, and handover records.
· Maintain structured digital and physical filing systems for easy retrieval.
· Handle departmental communication (emails, letters, coordination follow-ups).
· Support manpower and resource tracking in coordination with site teams.
· Assist in onboarding project staff (documentation, system access, coordination).
· Identify opportunities to improve administrative processes and workflow efficiency.
· Ensure confidentiality and proper handling of sensitive project and company information.
· Provide general administrative and operational support as required by management
Job Details
| Posted Date: | 2026-07-02 |
| Job Location: | Saudi Arabia - Riyadh |
| Job Role: | Construction and Building |
| Company Industry: | Accounting |
Preferred Candidate
| Degree: | Bachelor's degree |
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