career saudi Office Manager - Executive Secretary
jobs description: jobs in Saudi Office Manager - Executive Secretary
Job Summary
The Office Manager will be responsible for overseeing daily administrative operations, ensuring the smooth functioning of office activities, and supporting management and staff. The role includes supervision of office procedures, coordination between departments, vendor management, and maintaining a professional and efficient workplace environment.
Key Responsibilities
Administrative Management
- Oversee day-to-day office operations, ensuring efficiency and organization.
- Manage office supplies, stationery, and equipment inventory.
- Maintain records, documentation, and filing systems (both digital and hard copies).
- Ensure compliance with company policies and administrative standards.
Staff Coordination
- Supervise administrative staff, receptionists, and support personnel.
- Plan and coordinate office schedules, meetings, and events.
- Support HR in onboarding new employees and maintaining employee records.
Facility & Vendor Management
- Oversee maintenance, cleanliness, and safety of the office premises.
- Coordinate with external vendors, service providers, and maintenance contractors.
- Monitor and control office-related expenses, ensuring budget adherence.
Communication & Reporting
- Act as the main point of contact for internal and external communications.
- Draft correspondence, reports, and memos as required by management.
- Liaise with departments to ensure proper workflow and timely communication.
Executive Support
- Provide administrative support to senior management, including travel arrangements, scheduling, and document preparation.
- Assist in organizing company meetings, conferences, and events.
Skills
Job Details
| Posted Date: | 2025-12-08 |
| Job Location: | Saudi Arabia - Jeddah |
| Job Role: | Administration |
Preferred Candidate
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