Central point of contact for the Regional Design Director and other Principals liaising with project teams, clients, consultants and interoffice members of staff.
• Extensive diary management, using MS Outlook.
• Extensive travel arrangements, both UK and abroad consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries). Researching the best prices.
• Receiving, directing and relaying telephone messages in a professional manner.
• Organising internal/external meetings including room bookings and catering arrangements as required.
• Co-ordinating overseas and interoffice conference calls / video conference calls (i.e. managing the different time zones).
• Printing relevant documents in preparation of meetings.
• Sifting through incoming mail and project correspondence in the absence of the principals at their request, passing urgent matters to relevant person for action.
• Collating and processing of expense claims.
• Responsible for maintaining and updating contact database in MS Outlook.
• Preparing documents using templates. Proficient in MS Office to produce a wide range of documents including letters, documentation such as reports, schedules, file notes, minutes of meeting, together with design programmes spreadsheets and resource charts. This will also include presentation material.
• Travel arrangements for the project team members - ensure travel is in compliance with policy.
• Organising and distributing incoming / outgoing project correspondence.
• If required, attending design reviews, preparing agenda, taking minutes and other relevant documentation, as necessary.
• Filing and scanning project correspondence in accordance with the filing structure and systems.
• General printing, photocopying, binding documents and liaising with external printing companies.
• Undertaking general office administration duties as required.
Job Details
| Date Posted: | 2016-08-21 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Other |
| Company Industry: | Employment Placement Agencies/Recruiting |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Degree: | Bachelor's degree |
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